Administrative Assistant 3 job at Washington State Department of Corrections in Tumwater

Washington State Department of Corrections is hiring Administrative Assistant 3 on Thu, 26 Apr 2018 10:36:35 GMT. Experience responding to and/or coordinating requests for information (examples include Public Disclosure request â€" Requests for information and Attorney...

Administrative Assistant 3

Location: Tumwater, Washington

Description: Washington State Department of Corrections is hiring Administrative Assistant 3 right now, this job will be dwelled in Washington. More complete informations about this job opportunity kindly see the descriptions.

Administrative Assistant 3 (AA3)
Community Corrections Division
Headquarters
Tumwater, WA

The Department of Corrections is seeking a highly motivated and qualified individual to t ake on the dynamic role of Administrative Assistant 3 for our Community Corrections Division at Headquarters. This opportunity is a full-time, permanent position.

Our mission at the Department of Corrections is to 'improve public safety'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections.
For additional information about our agency, please visit doc.wa.gov.

This position supports multiple statewide programs within the Community Corrections Division to include Safety Programs, Victim Services, and Interstate Compact. Accomplishes varied administrative projects. Work is primarily assigned by the Program Administrator, as well as the Assistant Secretary, and Senior Administrators. Interacts with a variety of staff statewide within the Department of Corrections and when applicable other state, county, and/or loca l agencies to accomplish wide ranging tasks pertaining to staff safety, equipment and offender programs.

To be considered for this position, please attach the following to your online application:

• A detailed, chronological resume, and
• Letter of Interest that outlines how you meet the qualifications for this position
• A minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

Duties: Key responsibilities of an Administrative Assistant 3 (AA3) include, but are not limited to:

• Organize and maintain specified programs.
• Research, assemble, and summarize information/data for local and statewide distribution.
• Investigate operating methods within programs and develop improved methods.
• Quarterly draft edit, finalize the statewide CCD vehicle report and distribute to internal stakeholders.
• Manage lifecycle of CCD Statewide Fleet.
• Coordinates the oral and written psychological examinations with the Department of Corrections Psychologist for the CCD Arming Academy.
• Maintains Polygraph Contracts, sending out proper paperwork to keep contracts in compliance.
• Gathers information and distributes the Firearms Quarterly Report.
• Assist and process personnel actions for above specified programs (Safety, Victim Services and Interstate Compact)
• Ensure personnel paperwork is completed correctly; process through Human Resources.
• Maintains and manages webpages and content for select statewide programs.
• Order items for the programming needs to include program specific required items.
• Using TEMS program to prepare and submit staff travel reimbursements.
• Assist CCD Security Specialist with large-scale equipment orde rs, tracking, inventorying, and sending out requested items, as needed.
• Prepares correspondence for supervisor and program administrators.
• Reads, routes, and distributes incoming mail, retaining certain correspondence for own replies.
• When assigned, gather and prepare documents for public disclosure requests.

Qualifications: Required:

• High School Diploma or equivalent.
• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Skilled proficiency level using productivity software packages and internet-based applications (examples include MS Word, Excel, Access, PowerPoint, Outlook, and SharePoint.

Preferred:

• Expert proficiency level using a spreadsheet program (example is MS Excel).
• Application and adherence of the Governor's Correspondence Guidelines.
• Application and adherence to state wide government personnel policies and procedures.
• Experience responding to and/or coordinating requests for information (examples include Public Disclosure request â€" Requests for information and Attorney General, etc.)

Supplemental Information: 'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

• Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.

• All DOC employees are fingerprin ted for a criminal history background check.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergie s are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.

We are committed to hiring individuals who possess core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
• Respectfu lly acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email erin.trejo@doc.wa.gov or call us at (360) 725-8404. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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If you were eligible to this jo b, please deliver us your resume, with salary requirements and a resume to Washington State Department of Corrections.

See example of good resume format sample here.

Interested on this job, just click on the Apply button, you will be redirected to the official website

Apply Administrative Assistant 3 Here

This job will be started on: Thu, 26 Apr 2018 10:36:35 GMT

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