L&I Office Assistant 2
Location: Tumwater, Washington
Description: State of Washington is employing L&I Office Assistant 2 right now, this vacancy will be reside in Washington. For detail informations about this vacancy opportunity please give attention to these descriptions. We have received a tremendous amount of applications.
We are only accepting applications from L&I employees for the remainder of the job posting.
Thank you for your in! terest in L&I and we hope you continue to watch our job board for future opportunities.
As the Office Assistant 2 for the Micrographics department, you're responsible for the reproduction and distribution of State Fund and Self Insurance claim file documents. You'll also assist with managing a central file section containing account files for employers paying State Fund premiums. Duties performed in this job support Labor & Industries internal and external customers, including the Board of Industrial Insurance Appeals, the Attorney General’s Office and public inquiries related to authorize release of claims files. This is a great opportunity to work with a high functioning, fun, collaborative team along with a supervisor who allows you to take ownership of your own processes.
Some of what you will do Operates and troubleshoots the high speed batch printers to ensure quality of print is excellent. Changes toner cartridges, loads paper into, and clears paper ja! ms associated with high speed batch printers. Pull and audit S! tate Fund and Self Insurance historical microfiche claim documents. Search for lost or misfiled microfiche. Operate FlexScan microfiche converter. Scan historical claim documents from fiche to file (digital image). Audit digital image claim documents ensuring all documents are captured with the best possible image quality. Retrieve customer requests from Micrographic email box. Update Excel spreadsheet with requested claim information. Prepare and send requested claim documents to the customer. Respond to emails and phone calls from internal customers and service locations regarding the status of their requests. Operate and monitor compact disks (CD’s) publishing equipment ensuring faultless operation. Sorts and package CD’s for mailing to customer. Receive and prepare request for copies of hardcopy files located at the State Records Center. Preparation includes pulling files; date stamping, updating Labor and Industries Industrial Insurance System (LINIIS). Take daily ! inventory of necessary office supplies, i.e., copy paper, film, etc., and replenishes when supply is low. Makes minor adjustments and repairs to equipment when needed. Notify supervisor or Lead of any problems encountered during the shift operation, i.e., incomplete tasks, safety issues, and equipment failures. Who should apply A person with a strong work ethic and strong interpersonal skills, who excel in a high-production environment.
What we are looking for Demonstrated customer centered approach. Ability to s olve problems effectively. Draw sound, sensible conclusions, and makes informed decisions to resolve issues Strong work ethic, maintains consistent and punctual attendance, work with minimum supervision, meet productivity standards and deadlines. Job requires the ability to travel throughout the building to deliver and pick up work product and/or supplies. Lift up to 35 pounds, sit and stand for long periods, and reach items stored on high shelves with the assi! stance of work aids, i.e., step stools. Attention to detail, skilled at! reviewing information for the purpose of recognizing and correcting deficiencies, errors, omissions, etc. Work 40 hours per week, Monday thru Friday, with occasional overtime to meet the needs of the business unit. Work in a close work environment with shared workstations. Prioritize and organize work to reduce wasted time and effort. Learn and apply Lean methods to simplify work processes, improve service, reduce delays, and eliminate waste. Adaptable and open to constant changes in processes. Proven computer skills with working knowledge of Excel, Outlook and ability to learn other agency specific computer systems to prepare and document requests.
Supplemental Information:
This job announcement may be used to fill multiple vacancies Employees driving on state business must have a valid driver’s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Prior to any new appoint! ment into L&I a background check, including criminal record history, will be conducted. To apply, follow the "Apply" link above Jobs advertised as Open Continuous will be closed without notice. It is to your advantage to apply quickly. Only complete applications will be considered. Be sure to answer all supplemental questions. We’re looking for evidence that you have the skills, experience, and abilities indicated in this announcement. Information you provide will be used for deciding who'll be selected for the next step in our process. For more information about the Department of Labor & Industries visit: http://www.lni.wa.gov/ OR Contact us at: Jobs@LNI.wa.gov Persons with a disability, who need assistance in the application process, or those needing this announcement in an alternative format, may call (360) 902-9152. Applicants that are deaf or hard of hearing may call through the Washington Relay Service at 7-1-1. The State of Washington is an Equal Opportunity Employ! er
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If you were eligible to this vacancy, please email ! us your resume, with salary requirements and a resume to State of Washington.
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This vacancy will be opened on: Thu, 05 Sep 2013 03:25:22 GMT
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