Sr. Systems Analyst- Records Management & Imaging
Location: Kent, Washington
Description: City of Kent is at present recruited Sr. Systems Analyst- Records Management & Imaging right now, this position will be delegated in Washington. More complete informations about this position opportunity kindly read the description below. Under the direction of the Systems Division Manager, analyze, design, procure, implement, document and maintain various computer prog! rams and network-based systems assist users, Information Technology (IT) staff, and City officials in meeting technological needs in the area of automation coordinate work in conjunction with City departments, officials, IT staff, vendors and consultants. Work is characterized by the incumbent's leading role in the acquisition and implementation of City software systems. Assumes functional responsibility for complex projects from development through completion. This may involve extensive analysis of existing systems and databases, systems and technologies available on the market, formal or informal procurement processes including negotiation of contracts with the assistance of the City's attorneys, coordination with vendor for implementation and training, assisting users in developing systems andor specifying changes, writing conversions, and generally doing what is needed to implement computer systems which best meet the current and future needs of the City.
The i! ncumbent must demonstrate project leadership and excellent com! munication skills. The incumbent must have the ability to make decisions under broad guidelines, represent the City's needs to vendors and potential vendors, explore and evaluate future technical directions that the City should consider, expand on technical skills quickly, and effectively train others in the use and application of City systems. The incumbent is also required to organize, assign, oversee and evaluate the work of assigned staff. Work is performed under limited supervision.
Supervisor sets the overall objectives and resources available. Incumbent and supervisor work together to develop the deadlines, projects, and work to be completed. Incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives. Incumbent keeps supervisor informed of progress, potentially controversial matters, or far reaching ! implications.
Work is reviewed in terms of feasibility, compatibility with other work, or effectiveness of results. ESSENTIAL DUTIES AND RESPONSIBILITIES Responsible for guidance and providing technical support for the agencies imaging, document management and record systems and associated databases assessment and implementation of new technologies and providing Information Technology with a long-term perspective on the how scanning, document imaging and records management technology can best support and enhance business opportunities. Responsible for the performance, integrity and security of agency databases. Additional roles include planning, development and troubleshooting.
Provide leadership in the development and upgrades of production applications including working with applications technical support and operations during the design, development and implementation of applications. Perform a variety of technical duties related to the design, developm! ent, acquisition, implementation, production support, system administra! tion, database administration, and maintenance of complex computer and information related systems provide vendors with design specifications as needed. Maintain a leadership role in conducting needs analysis assessments with City users from all departments to determine City software requirements communicate with user departments and personnel to facilitate discussion and study of the use, application and enhancement of computer and communication systems provide technical expertise and input. Provide accurate descriptions of the City's software needs lead business process improvement efforts and develop City Request for Proposal (RFP) documents to reflect those needs coordinate distribution to prospective software vendors and evaluate vendor responses to RFPs as they relate to the City's legal requirements and user needs specifications, including software demonstrations, vendor contact, software evaluation criteria, etc.
Perform project management duties which incl! ude working with vendors and City department personnel to develop a project statement of work developing and overseeing project budgets coordinating vendor and City department personnel to accomplish project tasks participating in or conducting project contract negotiations on the Citys behalf in consultation with the Citys Legal Department, IT Systems Division Manager, and IT Director administering project related contracts including on-going maintenance contracts. Coordinate andor provide training to users, I.T. staff, and other department personnel in the use of computer systems and equipment. Coordinate the transition of support responsibilities to support personnel.
Develop and maintain appropriate documentation, including necessary updates on City systems. Communicate with officials, business community representatives, City department personnel, etc., on automation-related activities or projects. Provide assistance to the Systems Division Manager research new! equipment and applications assist with future growth plans and provide! recommendations and justification as requested. Participate in and support team activities in a constructive, open and positive manner.
As project leader, chair meetings andor committees, prepare agendas and coordinate project activities. Lead assigned staff in training, planning, assigning, directing and evaluating work. Prepare accurate and timely reports and other written documents as directed. Become familiar with, follow, and actively support the mission, vision, values and behaviors statements of the City and department.
PERIPHERAL DUTIES Attend meetings, training, conferences and seminars as appropriate to maintain current knowledge of technological advancements in the field and to maintain current understanding of department functions and programs, and represent the department as required. Perform related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES KNOWLEDGE OF Current scanning hardware (desktop, multifunction devices, network copiers), po! st scanning image processing and enhancement tools, import servers. Washington State records retention framework for local municipalities, guidelines and proper process for records, documents and images destruction.
Document imaging integration with key business systems such as financials, permitting, police and fire RMS systems, web and SharePoint. Relational database models and issues related to database maintenance with at least one of the following major database management systems Oracle or Microsoft SQL server Server and database High Availability and Disaster Recovery options Windows server, including Active Directory and proper disk configuration Web-enabled database applications Principles and techniques of analysis, design, development, and implementation of complex computer and communications systems Project management issues, techniques, and documentation Business needs analysis. Fundamental techniques of programming and experience with programming lang! uages, tools, report writers, SQL, Visual Studio, etc. HTML, XHTML, CSS! , XML, Java, Java-script, VB-Script, or Active Server Pages (ASP), VB.NET, C, or ASP.NET Principles and concepts regarding development and maintenance of system documentation Multi usermulti tasking computer systems capabilities Computer operating systems Capabilities and operations of computers and peripheral equipment including, but not limited to, minicomputers, PCs, terminals, printers, software, operating systems Current literature, trends, developments, and technical aspects in Information Services Effective oral and written communications skills Correct usage of English grammar, spelling, punctuation and vocabulary Interpersonal skills using tact, patience and courtesy Municipal government policies, procedures, and structure applicable local, state and federal laws, codes, regulations, and ordinances Principles and practices of governmental budgeting, accounting, and purchasing procedures and practices Supervisory principles and practices Modern office practices, pro! cedures and equipment Record-keeping techniques SKILLED IN Data management, processing, and flowcharting techniques Application of computer and communication systems analysis, design, and implementation practices and techniques to best meet the City's and users' needs Application of computer programming languages, tools, report writers, SQL, Visual Studio, etc.
Application of HTML, XHTML, CSS, XML, Java, Java-script, VB-script, or Active Server Pages (ASP), VB.NET, C, or ASP.NET Using research and analytical methods, practices and procedures to define and resolve issues Training and supervision Communicating effectively both orally and in writing Using effective interpersonal skills with tact, patience, and courtesy Documenting systems design, procedures and applications ABILITY TO Implement and maintain database backups, restores and recovery models Evaluate user needs, system requirements, and cost effectiveness to develop cost saving alternatives and improve cus! tomer service Provide technical expertise and assistance to the Systems! Manager and user departments Learn computer software packages and adapt for specific user application quickly and effectively Develop and maintain clear and concise user documentation Plan for future growth and expenditures in City systems Establish and maintain cooperative and effective working relationships with others Analyze situations accurately and adopt an effective course of action Work effectively on several projects concurrently Work independently with minimal direct supervision and make decisions within broad guidelines Plan and organize work to meet project schedules and time lines Work in a team environment to solve complex problems Train and provide work direction to others Make mathematical calculations as applicable EDUCATION AND EXPERIENCE REQUIRED Education Bachelors degree in Computer Science, MIS, or related field and Experience A minimum of two (3) years of increasingly responsible experience in the implementation, development, administration and on-go! ing maintenance of a document management and records system or Oracle databases. Or In place of the above requirement, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill and ability to perform the essential duties and responsibilities listed above. LICENSES AND OTHER REQUIREMENTS Valid Washington State Driver's License, or ability to obtain within 30 days of employment One (1) year of experience in leading assigned staff Knowledge and application experience with document imaging and records systems such as but not limited to Oracle IPM, Acorde, Laserfiche, OnBase, Xerox, KnowledgeLake. Knowledge of at least one of the following major database management systems is required Oracle or Microsoft SQL Server Knowledge andor application experience with both a client-server or Internet-based applications with one of the above database management systems is desirable Municipal government business ! computer systems experience is desirable MACHINES, TOOLS AND EQUIPMENT ! USED Typical business office machinery and equipment including, but not limited to, personal computers, minicomputers, printers, scanners, telephones, fax machine, copy machine, calculators, overhead projectors, and typewriters.
May also be required to operate computer operations equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for extended periods of time use hands to finger, handle, or feel and talk and hear.
The employee frequently is required to type on keyboard for extended periods of time. The employee is occasionally required to stand walk reach with hands and arms climb or balance and stoop, kneel, crouch, or crawl. The! employee must regularly lift andor move up to 30 pounds, frequently lift andor move up to 50 pounds, and occasionally lift andor move up to 80 pounds or more with assistance. Specific vision abilities required by this job include close, distance, color, and peripheral vision depth perception and the ability to adjust focus.
WORKING CONDITIONS Work is performed in a typical Information Technology environment, which includes an office, a technical workstation, a computer room with a controlled environment, as well as working with users on site. Employee in this position is expected to be generally available after normal work hours on evenings and weekends to provide support for the various key business systems supported by the Systems Division. While performing the duties of this job, the employee may be exposed to individuals who are irate or hostile may occasionally work in high, precarious places while stepping on ladders or stepping stools and is occasionally re! quired to work in a cold, controlled environment in the computer room. ! The noise level in the work environment is usually moderate in the office and loud in the field or the computer room.
Sr. Analyst
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This position will be started on: Mon, 05 Aug 2013 20:03:57 GMT
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