SAM GALLERY COORDINATOR - PART TIME
OVERVIEW: Perform tasks associated with daily operations of SAM Gallery: Art Sales/Rental and provide excellent customer service to visitors on the sales floor.
SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.
FLSA STATUS: Non-exempt
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REPORTS TO: SAM Gallery ManagerHOURS: Part Time Regular, 3 days with an average of 21-24 hours per week (includes Sundays). All work for this position is on-site and in-person at SAM Downtown.
COMPENSATION: $18.69-$22.07 Hourly Pay Range
BENEFITS: Part time regular employees are able to enroll in our company’s 403b plan. Employees will also accrue sick leave and vacation leave at a rate of .0385 per hour worked. There are twelve paid holidays and one floating holiday throughout the calendar year, that are paid on a pro-rated basis, reflective of employee’s average hours worked in the prior six weeks. Additional benefits include subsidized transportation (ORCA business passport), access to fitness facility, and museum membership.
ESSENTIAL FUNCTIONS:
1. Primary responsibility for all data entry to small-business accounting software, including accurate client/artist contact information, artwork inventory setup and tracking, rental, purchase and installment contracts, weekly cash counts, twice monthly billing and entry of all receipts.
2. Calculate variable percentages for sales and rentals then generate notice of sales to artists and their galleries. Track installment purchases in Excel spreadsheet and ensure all data is accurate.
3. Coordinate with Finance department on monthly check runs to artists and their galleries. Resolve problems with checks when needed.
4. Follow procedures for overseeing client contracts, artist contracts, inventory management & reports including quarterly physical inventory.
5. Follow procedures for overseeing accurate location of artwork inventory, including when it goes out to clients, returns from clients, and returns to artists. Keep artwork stored safely and appropriately within gallery setting.
6. Provide front line client contact/service to gallery customers including discussion of artists, art styles, mediums and sizes. Work with clients to locate appropriate pieces of artwork and process invoices, credit card payments and provide follow up.
7. Provide art handling services to both Gallery Manager and gallery clients. Hang art when needed in the gallery, move art when needed in the gallery, hang shows in both SAM Gallery and Taste Café as needed, and assist clients / artists with loading art into and out of vehicles.
8. Maintain SAM Gallery artists’ web site by editing and uploading images, artist statements and resumes in accurate and timely manner.
9. Track calendars, dates and deadlines for all marketing related activities and assist Associate Director for Retail Operations and SAM Gallery Manager with digital marketing via SAM’s internal processes for Evites, Enews, and social media.
10. Pack, ship and process payments for artwork shipping.
11. Ability to perform minor repairs to artwork hanging devices and frames, such as rewiring and attaching hooks.
12. Represent the Museum and the SAM Gallery with a high level of integrity and professionalism.
13. Utilize excellent customer service to proactively assist customers in a pleasant and positive manner.
14. Perform other duties as assigned.
QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
1. Bachelor’s degree or experience in art-related field desired; equivalent combination of relevant skills and experience will be considered.
2. Minimum two years office administration experience, preferable in sales or related customer service.
3. Demonstrated ability with Microsoft Office products and previous use of small business accounting package. Math proficiency, including ability to handle cash accurately and ethically.
4. Excellent interpersonal, written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
5. Ability to assess priorities and work well under pressure; excellent time management, problem-solving, and organizational skills.
6. Ability to work with close attention to detail and to maintain confidentiality of sensitive information.
7. Ability to work with members, volunteers, visitors, artists and co-workers professionally and tactfully.
8. Ability to adhere to Museum policies and to support management decisions in a positive, professional manner.
9. Professional and businesslike in appearance and demeanor.
WORKING CONDITIONS:
Exposure: Work areas are primarily inside, in a climate-controlled environment with light background noise.
PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:
Stationary Work: Approximately 50% of time is spent stationary while working at a desk. Balance of time (approximately 50%) is spent moving around the work area. Occasional extended periods of standing may be required when assisting during busy times and Museum events.
Communication: Clear and effective communication with volunteers, donors, members, the public, and co-workers is necessary.
Moving: The ability to move up to 35 pounds is necessary for moving artwork, files, equipment, and supplies. Must be able to regularly lift, bend, and use step ladders.
Office Work: Ability to effectively and regularly operate a computer, keyboard, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.
Centering equity, diversity, and inclusion as an organization, and as individuals, Seattle Art Museum (SAM) is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran or military status, or any other protected class.
Please contact the Human Resources Department at (206) 654-3188 or HR@seattleartmuseum.org for additional information or to request reasonable accommodations for the application or interview process.
Offers of employment are contingent upon successful completion of a criminal background check and proof that
the applicant is fully vaccinated against COVID-19 or qualifies for a testing exemption or accommodation.
TO APPLY: Please visit https://seattleartmuseum.applytojob.com/apply to submit SAM employment application,
cover letter and resume.
TO APPLY: Please visit https://seattleartmuseum.applytojob.com/apply to submit SAM employment application, cover letter and resume.
Deadline: Open Until Filled
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