Forms and Records Analyst 3 06902 (TR)
Location: Olympia, Washington
Description: State of Washington is at the momment seeking for Forms and Records Analyst 3 06902 (TR) right now, this position will be dwelled in Washington. For detail informations about this position opportunity please read the description below. Our Vision is:
Safe, healthy individuals, families and communities
Our Mission is:
The Department of Social and Health Services will improve the safety and health of individuals, families and communities by providing leadership and establishing and participating in partnerships.
Our Values are:
Excellence in Service Respect Collaboration and Partnership Diversity Accountability The Department of Social and Health Services, Economic Services Administration, Office of the Assistant Secretary is recruiting to fill one (1) Forms and Records Analyst 3 position within ESA Headquarter’ s office located in Olympia
The Economic Services Administration (ESA) maintains millions of confidential client records and receives and responds to more than 30,000 public disclosure and discovery requests annually. The public disclosure functions are centralized within the Assistant Secretary’s Office of ESA under the direction of the Risk Manager/ Public Records Manager in a headquarters unit with statewide ESA client responsibility for responding centrally to public disclosure requests, discovery requests and HIPAA privacy complaints directed to ESA.
This position is a specialist in ESA databases, i.e. ACES, eJAS, Barcode, SEMS, or others to respond to requests, deliver clients services, audit/review the delivery of clients services or process actions (such as hearing or overpayments) related to client service using one or more ESA databases and must use independent judgment and have an expert understanding of state and federal laws and DSHS policy to review incoming requests; track requests in the prescribed manner; answer requestor questions; search, locate and retrieve responsible records; review records following program guideline; and conduct final responses and work with DSHS’ Public Records/ Privacy Officer and other agencies, such as the Attorney General’s Office.
Duties:
Duties included, but not limited to:
- Interprets complex federal and state laws and DSHS policies about confidentiality and applies them to ensure that public records requests are correctly responded to and records stored, retained and disclosed correctly;
- Provides management consultation on confidentiality and public disclosure and exercises independent judgment and extensive knowledge of department programs and maintains effective working relationships with public disclosure and discovery staff statewide, tort investigations, OFM risk management staff, AAGs, requestors, program staff, the public and others;
- Assists requestors in defining the scope of a record requests and provides expert assistance to staff in locating and retrieving responsive records;
- Identifies needed redactions and assists other staff to identify and correctly redact information exempt from disclosure;
- Coordinates the design of program policies and procedures and may conduct field visits for monitoring and evaluation;
- Conducts records management training and workshops and responds to requests to speak and train on related subjects;
- Oversees the way records requests are processed and provided to requestors and retained;
- Trains and monitors lower level staff in the redaction of information exempt from disclosure, in the correct processing and retention process and in drafting and editing legally sufficient letters, memos, reports, etc, for the public disclosure/privacy and discovery internal and external distribution.
REQUIRED EDUCATION, EXPERIENCE, SKILLS AND ABILITIES:
Bachelor’s degree in business administration, accounting, industrial engineering, or a related field and two years of experience in forms and/or records management. Or Six years of experience in forms and/or records management.
DESIRED EDUCATION, EXPERIENCE, SKILLS AND ABILITIES:
- Understanding of confidentiality laws and policies and ability to maintain appropriate confidentiality at all times;
- Able to work in an organized and professional manner with all types of requestors, state staff and the public to meet program deadlines;
- One year of experience using ESA databases such as ACES, eJAS, Barcode, SEMS, or others to respond to requests, deliver clients services, audit/review the delivery of clients services or process actions (such as hearing or overpayments) related to client service using one or more ESA databases;
- Experience redacting documents for public disclosure responses.
NOTE: This position is covered by a union security provision. Therefore, as a condition of employment, candidates who are appointed are required to become members of the Washington Federation of State Employees, or pay other representational fees within the first 30 days of employment.
NOTE: Hold a valid driver’s license when operating a state or privately owned vehicle on official state business and comply with Washington State's liability laws when operating a privately owned vehicle on official state business. State employees may be required to provide their own transportation when motor pool vehicles are unavailable. Employees will not be reimbursed for out-of-pocket costs for damages and deductibles related to their privately owned vehicles.
SPECIAL NOTE: Attention to detail is important to the successful completion of your application for this position.
- Carefully review your application before submitting .*
HOW TO APPLY :
Please note that initial screening will be solely based on the contents and completeness of the “work experience†section of your application in NeoGov. In order to be considered for this position you MUST apply online and complete the entire Application. A resume mailed, emailed attached to or embedded within the application will not substitute for the “work experience†section of the application.
The information provided in your Application must support your selected answers in the application questionnaire. All answers are verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this requisition. A thorough reference check will be conducted for final applicants.
The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the recruiter at (360) 664-5268. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you have questions regarding this position, please call Sydney Dore 360.725.4368
Should you have questions about completing the online application, BEFORE you submit your application , please contact the recruiter at 360-664-5268. Or for a faster response, please email: esarecruiters@dshs.wa.gov
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If you were eligible to this position, please deliver us your resume, with salary requirements and a resume to State of Washington.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be opened on: Thu, 12 Jul 2012 02:19:07 GMT
Apply Forms and Records Analyst 3 06902 (TR) Here