SECRETARY SENIOR
Location: Seattle, Washington
Description: University of Washington is at present recruited SECRETARY SENIOR right now, this career will be situated in Washington. Further informations about this career opportunity kindly see the descriptions. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in e! ducation, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Founded in 1899, the University of Washington School of Law is one of the nation’s top public law schools; it also enjoys strong private support for leading programs in Asian Law, Global Health, Law & Technology, Tax, and Environmental Law. Located in William H. Gates Hall, a new state-of-the-art facility in vibrant Seattle, the School of Law is also home to the Gates Public Service Scholars program and the Barer Institute for Law and Global Human Services.
Innocence Project Northwest (IPNW) , based at the University of Washington School of Law , seeks an experienced, committed Secretary Senior to support its work exonerating innocent prisoners and remedying causes of wrongful conviction. The only ! resource of its kind in Washington State, the IPNW frees innoc! ent prisoners using DNA and other new evidence, effects policy changes that protect innocent people from being convicted and educates our next generation of attorneys. Our integrated approach to achieving our mission combines litigation, legislative and legal rights education strategies.
Responsibilities
Case Intake and Screening
Answer incoming calls promptly, determine purpose of the call and forward to appropriate person. Ensure detailed messages are taken and delivered in a timely manner.
Create record of incoming mail and emails and maintain database on types of requests for assistance.
Scan all incoming correspondence and case documents as they are received; save them to appropriate electronic client folder; make copies and return originals to client as requested; distribute documents to staff attorney for review.
Screen new requests for assistance and respond accordingly.
Maintain case management and Exce! l databases.
Process incoming applications, checking for adherence to criteria, and send receipt letters.
Create electronic and hard files for new applicants and collect documents (e.g., court dockets and opinions).
As time permits, organize files under supervision of paralegal or attorneys.
Administrative Support
Create and update checklists for processing mail and screening applications.
Create custom data field and entry screens in AMICUS and custom reports as needed.
Draft data entry instructions for work study students and volunteers.
Supervise work study students, train in procedures, design and monitor tasks (e.g., photo copying, scanning and shredding projects).
Process payment requests for staff (reimbursement and/or payment directly to vendor) and track payments made by grant/account fund.
Assist with office space organization and preparation for student arrival.
Man! age AMICUS database contacts and conflicts checks.
Assist in s! pecial events implementation.
Collect and maintain media archive.
Collect and maintain email distribution lists.
Assist in archiving files.
Attend IPNW team meetings and take minutes.
As time permits, provide administrative support to the Director and staff, including calendar and meeting management, travel coordination, and assistance with special projects.
Other duties as determined by the Director.
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
REQUIREMENTS:
High School graduation or equivalent AND two years of increasingly responsible office experience involving occupational-level keyboarding/typing including transcription OR equivalent education/experience.
Additional Requirements:
Demonstrated proficiency in Microsoft Office products.
Ability to work inde! pendently, shift focus, adapt to changing priorities, and maintain patience in high pressure situations.
Excellent interpersonal, organizational, planning, verbal and written communication skills.
Must manage highly confidential information with professionalism and unquestionable integrity.
Positive attitude, collaborative philosophy, flexibility and a sense of humor.
DESIRED:
Bachelor’s Degree.
Working knowledge of a case management database is a plus.
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process:
Part of the application process for this position includes the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. If you haven’t already taken this assessment, it will appear on your screen for you to complete ! as soon as you select "Apply to this Position" on this job announcement! . Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.
The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu .
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If you were eligible to this career, please deliver us your resume, with salary requirements and a resume to University of Washington.
Interested on this career, just click on the Apply button, you will be redirected to the official website
This career starts available on: Wed, 16 Oct 2013 01:28:23 GMT