Finance Per Cap Specialist
Location: Tulalip, Washington
Description: The Tulalip Tribe is at present looking to employ Finance Per Cap Specialist right now, this job will be ordered in Washington. Further informations about this job opportunity kindly see the descriptions. Job Title: Accounts Payable Loans/Per-capita Specialist
Note: The Tulalip Tribes publicly announces that Indian Preference to hiring shall apply to the Tulalip Trib! al job opportunities.
Education:
High School Diploma or GED from accredited school required.
Completed College Courses in accounting 101 or worked in Accounting/Finance for a minimum of six (6) months.
Skills:
Must be able to type 25 wpm . (Test required).
Must have strong communication and organizational skills.
Must have hands on skills and experience with Information Systems.
Must have strong math skills (Test required).
Must have knowledge and the ability to operate a ten key.
Ability to compose routine department correspondence to include memorandums, letters, reports, etc.
Must have good bookkeeping knowledge and skills.
Computer literate using Microsoft Word and Excel,
MUNIS software and report writing software preferred.
Ability to follow written and verbal instructions.
Ability to maintain confidentiality of records and information.
Ability to prepare various A/P statements and ! financial reports on demand and under deadlines.
E! xperience:
Minimum of one (1) year of office experience.
Minimum of two (2) year experience working with Microsoft, Excel, Word.
Minimum of one (1) year experience working bookkeeping principles, keeping financial records complete by computing, classifying and recording numerical data.
Minimum of one (1) year working experience with confidentiality.
Minimum of two (2) year experience working with the public utilizing customer relations skills.
Minimum of six (6) months experience processing invoices and/or checks for payment.
Working experience in accounting capacity preferred.
Working experience with the MOM System or Financial software preferred.
Other Requirements:
Must have good attendance record.
Detail oriented, professional attitude, reliable.
Must be able to proof work product to eliminate errors.
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis! on accuracy and timeliness.
Must be able to pass a background check. Must be bondable.
Must have no employment and/or criminal record involving fraud, embezzlement and harassment.
Must have and maintain a valid driver’s license.
Must be able to work in a culturally diverse environment.
Must have the tolerance and patience to deal with upset, angry, and/or frustrated people.
Must adhere to strict confidentiality of information seen or heard.
Must be organized and able to handle multiple projects.
Knowledge and application of generally accepted accounting principles.
Knowledge of or familiarity with a variety of accounting concepts, practices and procedures.
Will be responsible for the deliverance of the highest level of customer service to vendors and co-workers.
Ability to perform daily accounting activities, research and resolve discrepancies, and reconcile various departments invoices.
Must attend mandatory training.
! Must be able to work evenings, weekends, holidays, and/or flexible hour! s as needed or requested.
Must have no history of suspension or dismissal within the past 6 months.
Physical Characteristics and/or Prerequisites:
Manual and finger dexterity for the operation of personal computer, office machines and routine paperwork.
Tolerance to be exposed to computer screen for prolonged periods of time.
Stamina to sit, stand and/or walk for prolonged periods of time.
Mobility to bend, stoop, and/ or climb stairs .
Ability to lift objects weighing up to 20 lbs.
Tribal Department: Finance
Employee Classification: Non-Exempt
Job Summary: Process Tribal Loans monthly, process Elder and Disability checks twice a month. Process per-capita monthly, Print and correct all statements and mail out to the membership. Work with required departments to process correct deductions and/or paybacks via per-capita or Elders/Disability checks.
Employee Reports To: Acco! unts Payable Coordinator and/or Designee
Employee Supervises : No Supervisory position.
Extent of Job Authority : Responsible for customer relations within the office in addition to accounts payable processing, vendor communication and relations. Responsible for processing all checks within the designated due dates and time frame. Follow process described in Job Description, Title IV and Finance policies and procedures.
Specific Duties Performed:
Check for eligibility and process loans on a monthly basis with payback agreements and proper signature. Process Emergency loans on a daily basis per policy.
Process monthly per-capita's distributions and ready for mail out per policy procedures. Make sure that all deductions, if applicable, are correct from Court and/or Court Orders, Housing, Utilities, Cablevisions, Child Support and any other entity that submits for deduction with proper documentation.
Process Elders/Di! sability Checks bi-weekly with accuracy and prepare sign out sheet to d! istribute between 9:00 am and 1:30 pm. Mail out remaining checks not picked up through distribution hours. Make sure that all deductions, if applicable, are correct from Court and/or Court Orders, Housing, Utilities, Cablevisions, Child Support and any other entity that submits for deduction with proper documentation.
Check for loan defaults on a monthly basis.
Check with Tribal Entities prior to distributions to see if there are debts owed.
Send letters to Tribal Members explaining default and/or any deductions coming from their per-capita with the exceptions of debts owed to the Tulalip Tribe.
Maintain file of Court Orders, Affidavits, Power of Attorney relating to distribution and authorization of other individuals to pick up checks.
Make sure checks are distributed to all Vendors in a timely manner.
Work with Health Clinic and Enrollment in regards to eligibility of Disability recipients. Work with Elder Protection Manager to verify payments for ! the protective payee is accurate and distributed in accordance to the plan. Work with the Trust Account Financial Coordinator to hold and distribute the checks for those members that are in her care.
Print and mail out all statements in regards to Loans, Direct Deposit, Elders/Disability and Per-capita.
Assist Accounts Payable Coordinator at end year with 1099’s, to include compiling information, printing forms, correcting errors and transmitting files.
Make sure all Direct Deposit are uploaded in a timely manner.
Make sure all information is correct before sending check and remittance statements to the IRS.
Monitor deductions taken from memberships checks that they are correct and being sent to the correct vendor.
Work closely with Enrollment for any changes that need to be made, to include address change, notarized letters and/or Power of Attorney.
Ensure compliance to all policies and procedures and all pertinent governmental rules and regul! ations.
Review all invoices for appropriate documentation and appro! val prior to payment.
Reconcile vendor statements, research and correct discrepancies.
Matches invoices with purchase requests and order, and check invoice extensions.
Prepare invoices for input into computer system.
Performs other duties as deemed necessary for overall efficiency of the A/P division and as designated by the A/P Coordinator.
Disclaimer : The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract
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If you were eligible to this job, please send us your resume, wi! th salary requirements and a resume to The Tulalip Tribe.
Interested on this job, just click on the Apply button, you will be redirected to the official website
This job will be started on: Sat, 31 Aug 2013 02:48:19 GMT
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