Personal Assistant
Location: Seattle, Washington
Description: Another Source is at the momment seeking for Personal Assistant right now, this occupation will be assigned in Washington. More complete informations about this occupation opportunity kindly read the description below. Another Sources client is recruiting a Personal Assistant to join their small household team. Here's a little about our client and the position they are seeking to fill: This admini! strative position, located in Seattle, supports two principals and includes responsibilities for both individually and together along with responsibilities for the administration of the household. This salaried exempt position works at the principals residence in a home office environment. Responsibilities are outlined along with general household administration duties. This is a comprehensive but not a complete job description, other duties as assigned. General Responsibilities: Maintain updated Contact lists in Outlook. Generate and maintain guest lists/RSVPs to private events and annual Christmas card list. Maintain personal milestone dates for family/friends. Maintain resume and short biography Schedule, manage, and maintain/update as needed all personal appointments, coordinating with Chief of Staff and other members of the corporate support team. Including but not limited to haircuts, doctors appointments, cat grooming, vehicle detailing and maintenance, personal coff! ee, lunch and dinner reservations. Make commercial & private p! lane reservations as requested for personal travel Create travel folders for each upcoming trip; including copies of all confirmations received along with other pertinent materials such as maps, driving directions, contact information, meeting agendas, visas etc. Create detailed travel itineraries. Assist in insurance and medical reimbursement issues (Flex plan/FSA), Pay employee health insurance and make bi-weekly 401K payments. Special order items (gifts, books, flowers, etc.) as requested. Prepare (and proof) personal correspondence/dictation (short hand not required). Prepare yearly Income tax workbook for attorney. Maintain and reconcile a small petty cash fund and process payroll. Prepare and maintain all tax documents, including charitable donations. Coordinate charitable donations of stock with investment firm and recipients. Taxes: Prepare quarterly unemployment taxes, quarterly estimated taxes, and year end W2 and W3 information. Assist with all personal financial! transactions (deposits, cash withdrawals, stock transactions, investments, wire transfers, incoming bills etc.). Prepare all written and electronic board materials prior to meetings or travel for the following various non-profit organizations. Coordinate property care for vacation home; including synchronization with caretakers regarding timing and payments for home improvements, landscaping, etc. Pay monthly home mortgage payment, and bi-annual property taxes.
Skills Required: Fluent in Microsoft Office programs such as Outlook, Windows, Word, Excel, PowerPoint and Microsoft Money. Working knowledge of payroll and payroll tax calculations and updating payroll spreadsheet. 2 + years of experience with administrative and calendar management for executive level persons or departments International & domestic travel coordination experience Small event planning experience preferred Successful Candidate attributes Organized Excellent verbal and written communication ! skills Detail oriented Flexible Self-motivated Professional, polite and! friendly but firm Good judge of character Discrete Tactful Resourceful Trustworthy Content to work aloneThe successful candidate will be awarded with a competitive compensation package & flexible work hours. Some night and weekend availability is required to respond to questions. This position does require a personal vehicle for errands and the ability to obtain and maintain a valid WA state drivers license. This candidate does not need to travel with the principals. The successful candidate must be comfortable to perform their duties around pets (cats and occasional visiting dog). The candidate will be expected to have basic First Aid knowledge and maintain CPR certification.Another Source works with their clients, on a retained project basis, to maximize the recruiting process.
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This occupation starts available on: Sun, 07 Apr 2013 10:28:39 GMT