Executive Assistant to the President
Location: Auburn, Washington
Description: Green River Community College is currently interviewing Executive Assistant to the President right now, this career will be reside in Washington. Further informations about this career opportunity please read the description below. Under general supervision of the President, independently performs a variety of complex and confidential projects and assignments for the President and! the President’s Office, reporting directly to the President. This position also provides administrative support to the College Board of Trustees, and may serve as administrative liaison to the Board of Trustees, President’s Cabinet, and President’s Staff. Regularly represents the President, as assigned.
Position Responsibilities:
Serve as confidential assistant to the President. Initiate and coordinate meeting agendas and materials as well as arrange appointments, meetings, conferences, and receptions hosted by the President’s Office. Provide confidential, professional administrative support as required, ensuring integrity of office and processes.
Act as liaison for the President with the college community, State Board for Community and Technical Colleges, the Office of the Attorney General, other state agencies, businesses, educational organizations, local school districts, other colleges and universities, and members of the public.
Ass! ist in compilation of information, as requested. Compose corre! spondence, publish and distribute meeting agendas and minutes, and assist in the preparation of materials, scheduling of reports, and facilities for Board of Trustees meetings.
Receive complaints with tact and diplomacy; refer to appropriate department for resolution.
Advise the President on contractual issues, disputes, and concerns, as may be appropriate.
Demonstrate positive and collaborative working relationships with other campus departments.
Provide information and clarification of College policies and procedures to faculty, staff, students and the public. Ensure areas of responsibility operate within the policies and procedures of the College and applicable governing agencies.
Create and maintain professional contacts database on behalf of the President, to include sensitive information.
Maintain the President’s calendar and schedule appointments, arrange meetings, provide telephone and e-mail support, and compose correspondence. Establish c! alendar priorities in consultation with the President.
Evaluate budget reports for the President’s Office and Board of Trustees and collaborate with the President on budgetary decisions.
Observe all legal requirements in assisting with Board responsibilities.
Perform other duties as assigned.
Maintain accurate records of administrative/exempt contracts as resource for President.
Receive service of legal documents on behalf of the President and/or Board of Trustees.
Research background information in preparation of speeches and presentations by the President.
Perform other duties as assigned.
Qualifications:
MINIMUM QUALIFICATIONS:
Associate Degree and five years of progressively responsible administrative support experience;
Demonstrated ability to take initiative and proactively add value to a team;
Demonstrated expertise using MS Office, including Word, Excel, and Power Point and the ability to use them ! for complex computerized tasks;
Effective oral communication skills! in English.
Successful experience preparing comprehensive reports, materials, and correspondence;
Expertise in English sentence structure, grammar, punctuation and spelling; demonstrated ability to modify writing style for various audiences and modes of communication;
Demonstrated ability to handle confidential and/or discrete matters with tact and diplomacy;
Ability to effectively work with people with a variety of agendas, emotions and requests;
Demonstrated cultural competence working with diverse populations including race, ethnicity, gender, ability, age, sexual orientation, socio-economic, etc.;
Organize, set priorities and coordinate activities.
PREFERRED QUALIFICATIONS:
Progressively responsible experience supporting a senior executive of an organization;
Evidence of a general understanding of Community and Technical College System or educational environment. WORKING CONDITIONS:
Sit at a desk/computer station! for extended periods;
Read a volume of printed text and text on a computer screen;
Communicate by telephone;
Sit for extended periods at meetings, listens= to oral presentations, and hand write/record minutes of the meeting;
Stand and speak before groups of people;
Walk around campus on errands.
Supplemental Information:
Supplemental Information: Attach the following with your completed on line application and responses to the Supplemental Questions (located under the tab titled "Supplemental Questions") to be considered for this position. A cover letter which specifically describes how you meet each of the MINIMUM and the PREFERRED QUALIFICATIONS Resume All offers of employment are subject to background checks. Green River Community College is a tobacco free campus. For more information on the tobacco policy, please visit the following link: http://www.greenriver.edu/about-grcc/policies-and-procedures/new-policies/ga-02-tobac! co-use.htm
EQUAL OPPORTUNITY EMPLOYER: Green River Comm! unity College is a committed equal opportunity employer and educator and operates under an affirmative action policy. The college is committed to meeting its diversity needs. We strongly encourage all qualified applicants, ESPECIALLY ETHNIC AND RACIAL MINORITIES, WOMEN, PERSONS OF DISABILITY, PERSONS OVER THE AGE OF 40, AND VIETNAM-ERA VETERANS to apply. It is the responsibility of applicants selected for interview to notify the college of any accommodations required as a result of a disability covered under the Americans with Disabilities Act.
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If you were eligible to this career, please deliver us your resume, with salary requirements and a resume to Green River Community College.
Interested on this career, just click on the Apply button, you will be redirected to the official website
This career will be opened on: Tue, 12 Mar 2013 17:56:20 GMT
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